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Subsplash

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Velocity2.5

Subsplash's Workflows feature goes GA with email automation on every step, unifying church operations in one platform.

church-platformworkflow-automationgiving-managementai-people-insightsministry-tech
◆Current state
Subsplash is systematically converting its Workflows feature from beta to a full operational backbone for church teams: email automations trigger on card movement, a 'My Cards' view surfaces all assigned work across every workflow, completion notifications go to team leaders automatically, and the rebuilt Transfers & Reconciliation page handles bank deposit matching with audit trails. The AI People Assistant (natural language filtering) and Trends AI (media + campaign data) are building toward a data-informed operations layer.
◆Where it's heading
Subsplash is moving toward unifying giving, event management, people management, and operational workflows into a single platform for churches — reducing dependence on external tools like SurveyMonkey for surveys or separate streaming platforms. The 'My Cards' view and email automation completion notifications are the kinds of features that shift Workflow from a nice-to-have into a primary daily interface for church staff.
◆Prediction
Automations will gain conditional branching and third-party integrations (email providers, SMS), and Trends AI will expand to include workflow completion and giving pattern correlations — moving toward a full church operations intelligence layer.

◆Recent moves

  1. 11d ago

    "My Cards" view in Workflows

    'My Cards' consolidates every workflow card assigned to a staff member across all workflows into one view, with due-date sorting and urgency prioritization — reducing the need for staff to check individual workflow boards throughout the day.

  2. 1mo ago

    Transfers & Reconciliation

    The Transfers page was rebuilt with reconciliation tracking (who completed it and when), totals tables covering fees and fund breakdowns, color-coded transaction status badges, and a combined payments/gifts export — addressing the operational pain of reconciling online giving with bank deposits.

  3. 1mo ago

    Be notified by email when a Workflow Card is complete

    Workflow completion email notifications land when a card reaches its final 'Done' step — up to 20 addresses can be notified, letting team leaders track completions without monitoring the board.

  4. 2mo ago

    Introducing Group Member Limits + Group Finder Improvements

    Group Member Limits allow setting capacity caps that display a 'Full' badge in the Group Finder and block new joins automatically. The embed can now be pre-filtered by group type, day, time, and frequency. Together these changes make groups a more manageable feature for large congregations with capacity-constrained small groups.

  5. 2mo ago

    Email Automations for Workflows

    ⚡ SPARK

    Workflows graduated from beta to GA for all Subsplash One clients, with email automation on every step as the launch feature: any step can trigger a branded, personalized email automatically, making the workflow system an end-to-end operational tool rather than a task tracker.

  6. 2mo ago

    Register Guests & Waive Payments from Dashboard

    Dashboard-based event registration now supports registering on behalf of guests, accessing hidden tickets, ignoring capacity limits, and marking payments as waived — giving event managers the admin-level flexibility they need for at-the-door and off-system registrations.